Representing Schwabe…

Experience the Schwabe Way!

We seek highly motivated team players committed to continuous improvement, collaboration, and superior client service. Our legal professionals are critical in making Schwabe a top-rated Pacific Northwest law firm and a great place to work.

Schwabe is a hybrid workplace that offers equal balance, promoting diversity and equity in the legal community and the community at large.

Legal professionals play a critical role in making Schwabe a top-rated Pacific Northwest law firm and a great place to work.

How to apply: Email your resume and cover letter to Schwabe Recruiting. Please include the position(s) for which you are applying.

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Senior Records Specialist – Portland

About Schwabe, Williamson & Wyatt

Schwabe, Williamson & Wyatt is a Pacific Northwest law firm that offers a new client experience based on a deep industry focus. Staffed by nearly 170 attorneys, Schwabe is one of the largest Pacific Northwest regional law firms, with offices in Portland, Bend, and Salem, Oregon; Seattle and Vancouver, Washington; Mountain View, California; and Anchorage, Alaska.

Position Overview

The Senior Records Specialist, working under the supervision of the Director of Intake & Records, provides assistance in the Records Department by training Records staff, performing file maintenance, updating file records, and reviewing retention/destruction policies. The Senior Records Specialist works closely with the Director of Intake & Records to ensure the Records Department operations are supporting firm needs.

Duties and Responsibilities:  ‎

• Periodically reviews firm’s retention schedule and recommend updates.
• Coordinates destruction of physical and electronic files that have reached their retention requirements.
• Works on client files in Records Department by creating and distributing new files at request of attorneys or secretaries; closes files according to the firm’s policies and procedures.
• Performs data entry work by updating information on client-matter files and deleting outdated records where appropriate; verifies accuracy of data entry by comparing computerized output to source documents; transcribes and updates information from other sources to computerized records.
• Processes automated and manual and records forms.
• Performs other duties as required including, but not limited to: maintenance of will safes, organization of file banks, maintenance of statistics and logs, assisting attorneys and secretaries by responding to telephone and e-mail inquiries.
• Operates various types of office equipment including laser printers, color label printers, photocopier, and fax machine.
• Trains Records staff on process & procedures.
• Acts as a back up to the Director of Intake & Records on Records related items as needed.
• Assists the Director of Intake & Records in special projects.

Required Experience and Competencies:‎

• Possesses the interpersonal skills necessary to communicate with a diverse group of attorneys and staff, and to handle all dealings with professionalism, courtesy, and tact.
• Reading and comprehension skills of a high school graduate are required.
• Ability to file correspondence, data, and legal documents accurately and systematically in accordance with department procedures.
• Ability to enter data and text using a standard computer keyboard.
• Ability to learn software database programs.
• Ability to cooperate with co-workers in accomplishing the goals and deadlines of the department.
• Ability to retrieve and distribute materials weighing up to 35 pounds and ability to retrieve and replace objects from shelves 8 feet high (using step stool) in aisles which are 27.5 inches wide.

Education & Experience:‎

• A high school diploma (or equivalent) is required.
• 5+ years of law firm experience preferred

Work Environment:

• This job operates in a professional office environment. This role routinely uses standard office equipment such as laptop computers, printers, and scanners.
• Work requires regularly moving and lifting materials weighing up to 35 pounds, retrieving and replacing objects and walking in between offices.
• Work frequently requires a high level of mental effort, focus and concentration while performing multiple tasks and duties.

Interest and qualified candidates should submit a resume and cover letter to Karole Kellam, Director of Records & Intake ‎at Recruiting@schwabe.com.

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.

Litigation Legal Assistant – Portland

About Schwabe, Williamson & Wyatt

Schwabe, Williamson & Wyatt is a Pacific Northwest law firm that offers a new client experience based on a deep industry focus. Staffed by nearly 170 attorneys, Schwabe is one of the largest Pacific Northwest regional law firms, with offices in Portland, Bend, and Salem, Oregon; Seattle and Vancouver, Washington; Mountain View, California; and Anchorage, Alaska.

Position Overview

The firm has an opening for a full-time Legal Assistant in its Litigation Department ‎in the Portland office and offers a hybrid working environment.

We are seeking a dedicated and detail-oriented Litigation Legal Assistant with 5-10 years of experience to join our dynamic team. In this role, you will support our attorneys in managing a high volume of litigation cases in a fast-paced environment. The successful candidate will have strong organizational skills and attention to detail, be proactive and able to prioritize tasks effectively, and be a self-starter who enjoys a fast-paced, team environment‎.

Essential Duties:  ‎

• Assist attorneys with all aspects of litigation, including case preparation, discovery, and trial support.
• Draft, review, and file legal documents, including pleadings, motions, and correspondence.
• Organize and maintain case files, ensuring all documentation is accurate and up to date.
• Help manage case calendars, deadlines, and appointments, ensuring timely submissions.
• Prepare electronic and hard copy trial notebooks.
• Communicate effectively with clients, court personnel, and opposing counsel.
• Prepare trial exhibits and assist with trial preparation, including traveling to/from local courthouse.
• Maintain confidentiality and adhere to ethical standards in all communications and documentation.
• Perform administrative tasks, including filing, typing, and special projects.

Required Experience and Competencies:‎

• Experience with court systems and e-filing procedures in Oregon and Washington is required.
• Experience as a legal assistant or paralegal in litigation is required.
• Strong understanding of legal terminology and procedures.
• Excellent organizational skills and the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Ability to work effectively under pressure and meet tight deadlines.
• Detail-oriented with a commitment to accuracy.

Preferred Computer Skills:‎

• Proficient in Microsoft Office suite, including Word, Excel, Outlook and PowerPoint
• iManage/Work 10‎
• Adobe Acrobat
• ShareFile
• 3E Workspace
• BigHand Templates

Required Education and Experience:

• Minimum of five years of Legal Assistant/Secretarial experience in litigation.
• A high school diploma or GED; Associates degree or equivalent experience, preferred.

Interested candidates should submit their cover letter and resume to Human Resources at Recruiting@schwabe.com. ‎

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.