- Client Commitment
- Careers
- Legal Professionals
Representing Schwabe…
… contributing to achieve our collective potential. Where talent and knowledge are respected.
Experience the Schwabe Way!
We seek highly motivated team players committed to continuous improvement, collaboration, and superior client service. Our legal professionals are critical in making Schwabe a top-rated Pacific Northwest law firm and a great place to work.
Schwabe is a hybrid workplace that offers equal balance, promoting diversity and equity in the legal community and the community at large.
Legal professionals play a critical role in making Schwabe a top-rated Pacific Northwest law firm and a great place to work.
How to apply: Email your resume and cover letter to Schwabe Recruiting. Please include the position(s) for which you are applying.
Senior Accounting Specialist – Portland
About Schwabe, Williamson & Wyatt
Schwabe, Williamson & Wyatt is a Pacific Northwest law firm that offers a new client experience based on a deep industry focus. Staffed by nearly 170 attorneys, Schwabe is one of the largest Pacific Northwest regional law firms, with offices in Portland, Bend, and Salem, Oregon; Seattle and Vancouver, Washington; Mountain View, California; and Anchorage, Alaska.
Position Overview
Reporting to the Accounting Manager, supporting timekeepers, multiple accounting team members, and the firm by performing a variety of accounting tasks. Portions of the responsibilities of this position may change over time. Initially, the position will be focused on billings for 25% to 75% of a month. Accounting payable tasks will also represent a meaningful commitment of time.
The Accounting Specialist is responsible for a variety of tasks to support the firm’s accounting department. This role will support our AR, AP and billing teams.
This is a full-time position, working out of the Portland office at least 3 days a week with flexibility to work remote on Monday & Friday.
Responsibilities include:
- Billing, including processing, editing and billing incoming proformas
- Initial e-billing setup as needed
- Electronically submit e-billed invoices, track and follow up on rejections
- Identify and resolve billing inaccuracies and deficiencies
- Perform accounts payable tasks and backup accounts payable as needed
- Spreadsheet creation and maintenance
- Prepare status reports, as needed
- Prepare and execute complex billings, including billings with multiple discounts
- Maintain technical knowledge by attending educational workshops; review publications and remain current with product information for all released software configurations
- General accounting duties
- Problem-solve computer and system issues
- Assist in developing process improvement checklists and manuals for specific practice areas.
- Assist Accounting Manager and Director of Accounting with projects as needed
Desired Knowledge, Skills, and Abilities:
- Seven plus years of experience in meaningful billing or billing supervision experience
- Excellent data entry skills
- Advanced MS Excel experience
- High level of organization, accuracy and attention to details
- Law firm experience and/or 3E/Elite Enterprise Time and Billing a plus
- Ability to turn work around quickly
- Possess strong oral and written communication skills
- Ability to communicate effectively with attorneys, staff and team members regarding commitments, deadlines, challenges and requests
- Ability to deliver a high standard of customer service
- Self-starter who enjoys a fast paced, team environment
- Ability to prioritize and handle multiple tasks simultaneously
- Working knowledge of accounting principles
- High school diploma/GED
Interested candidates should submit their cover letter and resume to Accounting Manager Loraine Sarnacki at Recruiting@schwabe.com
Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit subsidy, and paid time off.
All qualified applicants will receive consideration for employment without regard to race, color, religion, ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected by law.
Accounting/Billing Specialist – Portland area
About Schwabe, Williamson & Wyatt
Schwabe, Williamson & Wyatt is a Pacific Northwest law firm that offers a new client experience based on a deep industry focus. Staffed by nearly 170 attorneys, Schwabe is one of the largest Pacific Northwest regional law firms, with offices in Portland, Bend, and Salem, Oregon; Seattle and Vancouver, Washington; Mountain View, California; and Anchorage, Alaska.
This position will be located in our Portland office (open to Vancouver). This role will work in the Portland or Vancouver office 3 days per week with options to work remote Monday & Friday.
Responsibilities include:
- Compile and process a high volume of attorney bills to clients on a monthly basis
- Review and edit proformas in response to the attorney and secretary requests
- Execute complex bills, such as multiple discounts by matter, split party billing, and preparation of electronic billing statements, in a timely manner
- Submit invoices electronically and assist in resolving issues that might arise
- Creation and maintenance of billing department spreadsheets
- Review and verify accuracy of billing supporting documentation as required
- Research and respond to inquiries regarding billing issues and problems
- Identify and resolve billing inaccuracies
- Create billing schedules and various other billing analyses as needed
- Respond to internal and external inquiries in a timely manner
- Maintain technical knowledge by attending educational workshops & reviewing industry publications
- Remain current with up-to-date product information for all accounting software in use
- Assist with special projects as needed
- Perform other duties as assigned
Desired Knowledge, Skills, and Abilities:
- Three plus years of experience in accounting/billing
- Law Firm experience highly preferred
- Strong computer skills and proficiency with Microsoft Excel
- High level of organization, accuracy and attention to details
- Ability to complete tasks efficiently
- Possess strong oral and written communication skills
- Ability to communicate effectively with attorneys, staff and team members regarding commitments, deadlines, challenges and requests
- Ability to deliver a high standard of customer service in a fast-paced environment
- Ability to work independently while working in a team environment
- Ability to prioritize and handle multiple tasks simultaneously
- Working knowledge of accounting principles
- Excellent data entry skills
- Enterprise/3E financial systems a plus and/or time and material billing experience a plus
- High school diploma
Interested candidates should submit their cover letter and resume to Accounting Manager Loraine Sarnacki at Recruiting@schwabe.com
Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit subsidy, and paid time off.
All qualified applicants will receive consideration for employment without regard to race, color, religion, ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected by law.
Office Assistant – Portland
About Schwabe, Williamson & Wyatt
Schwabe, Williamson & Wyatt is a Pacific Northwest law firm that offers a new client experience based on a deep industry focus. Staffed by nearly 170 attorneys, Schwabe is one of the largest Pacific Northwest regional law firms, with offices in Portland, Bend, and Salem, Oregon; Seattle and Vancouver, Washington; Mountain View, California; and Anchorage, Alaska.
Position Overview
Schwabe, Williamson & Wyatt is seeking a full-time Office Assistant in the Portland office. This individual will provide support to legal assistants, paralegals, and lawyers, as well as back up coverage to the receptionist. This position is in-person, Monday through Friday, 8:00 am to 5:00 pm.
The Office Assistant must deliver excellent internal and external client service in a professional manner. In addition, this position requires the ability to learn and utilize computer software, follow instructions carefully and accept a full variety of projects, work on multiple projects simultaneously, and meet deadlines as assigned. The successful candidate will be able to turn work around quickly, possess strong oral and written communication skills, and be a self-starter who enjoys a fast-paced, team environment.
Essential Functions:
- Pull and prepare documents for trial and hearing notebooks
- Assist with printing and assembly of large print requests
- Contact entry into Interaction
- Create shell documents and correspondence
- Scan and process third party vendor invoices
- Travel arrangements
- Prepare expense reimbursements
- Project support under legal assistant or paralegal supervision
- Errands such as delivery of documents to opposing counsel
- Electronic file management, including saving emails and legal documents to our document management system
- Transcription
- Scan incoming mail and disperse to legal assistants or save electronically
- Copy and scanning projects
- Assist with large mailings
- Prepare UPS/FEDEX slips for overnight delivery
- General back-up reception duties, including greeting clients and guests, answering and directing phone calls
- Other duties as assigned
Competencies:
- Ability to manage multiple projects, activities and tasks simultaneously
- High level of organizational skills
- Strong verbal and written communication skills
- Excellent time management skills
- Critical thinking skills
Education and Experience
A high school diploma (or equivalent) is required. Two years of work experience in an office setting is preferred.
Preferred Computer Skills:
- Microsoft Office suite, including Word, Excel, Outlook and PowerPoint
- Interaction
- Elite 3E
- iManage/Work 10
- Intapp
- Concur
Interested candidates should submit their cover letter and resume to Jody Waterman, Legal Support Services Manager at Recruiting@schwabe.com.
Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit subsidy, and paid time off.
All qualified applicants will receive consideration for employment without regard to race, color, religion, ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected by law.
Benefits
MEDICAL / DENTAL INSURANCE
- Regence Blue Cross Blue Shield
- Kaiser
- Moda
LIFE & DISABILITY INSURANCE
- Long Term Disability
- Group Term Life / AD&D
VOLUNTARY INSURANCE
- Vision Insurance
Short-Term Disability Insurance - Pet Insurance
- Identity Theft Insurance
FLEXIBLE SPENDING
- Health Care Account
- Dependent Care Account
RETIREMENT
- 401 (K) Elective Deferral Plan Features
- Diverse investment options
- Model portfolios
- Roth 401(k)
- Individual planning assistance
- Employer Profit Sharing
PERKS
- Auto/Home/Renter Insurance
- Travel Insurance
EMPLOYEE ASSISTANCE
- Free, confidential counseling
COMMUTE
- Parking Benefits
- Transit Subsidy
All qualified applicants will receive consideration for employment without regard to race, color, religion, ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity, or other status protected by law.
Important Note to Legal Search Consultants & Third-Party Job Posting Boards: While we sometimes receive submissions of candidates from third-party legal search firms, our posting of open positions on our website does not authorize search firms or other third parties to solicit candidates on the firm’s behalf directly. Candidates shall be referred only with prior authorization from the firm’s Director of Talent Acquisition and Integration for attorney positions. If you have any questions concerning our placement policies or wish to discuss a potential working relationship with the firm, don’t hesitate to get in touch with Schwabe’s Recruiting Department.
Schwabe comprises more than 160 lawyers and over 200 staff from diverse backgrounds—giving back to their communities, doing great legal work for amazing clients, and representing their communities at Schwabe.
Improving access to justice and providing legal services to underserved and disadvantaged.
Alishia Young
Chief HR Officer
503-796-3774
Email
Erika Hayes
HR Manager
503-796-2995
Email